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Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 13 000 students, 400 professors and close to 4 500 other faculty and staff working on our dynamic campus in Espoo, Greater Helsinki, Finland. Diversity is part of who we are, and we actively work to ensure our community’s diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community. 

At the Department of Applied Physics, our pioneering research in physical sciences creates important industrial applications that hold great technological potential. Our research focuses on Materials physics; Quantum technology; Soft & living matter; and Advanced energy solutions. Topics extend from fundamental research to technological applications. We educate future generations of research and development professionals; data specialists; technology experts; inventors; and scientists for industry and society. 

 

We are now looking for a 

 

Coordinator 

 

We are now looking for a coordinator to work with us to reach our goals. This is a responsible and meaningful role with true impact on our department’s success, and in the end, success and impact beyond the University. In this role, you will get to work in a vibrant and inspiring environment where we are proud of our purpose to shape a sustainable future. We highly appreciate the value this role provides to our academic community and are committed to support support your professional development. 

Your role and goals 

In this role, you will handle a range of tasks that are essential to the department’s daily work. You will keep key processes running smoothly, support our academic staff, and coordinate internal communications to help maintain a clear, collaborative working environment. 

Your responsibilities will include: 

• Ensuring that daily operations within the area of responsibility of this role run smoothly and efficiently 

• Independently organizing workshops and events, taking full ownership of their success as well as taking part in organizing some larger departmental events together with others 

• Assisting in the creation and refinement of departmental strategy materials 

• Engaging in communications work  

• Collecting and compiling crucial information such as preparing a monthly research summary 

• Organizing, preparing the agenda and meeting notes for the departmental regular meetings, such as management team and Faculty meetings  

• Supporting in other departmental processes, such as in purchasing, as needed 

In addition, this role involves working closely as a partner with the department's academic coordinators and collaborating with other departmental services, such as financial services. You will interact daily with research group leaders, researchers, and other members of the academic community, while also maintaining contact with various service providers. 

Your experience and ambitions 

We are looking for someone with a proactive attitude and excellent communication skills who can effectively approach and collaborate with diverse groups. We hope you thrive in a dynamic, vibrant and diverse community where you are given responsible tasks and opportunities to learn how the research community works. We are looking for a person who: 

• Has a higher education degree 

• Has great collaboration and communication skills. 

• Has excellent skills in English (speaking and writing).  

• Has an independent, proactive and self-directed way of working.  

Experience in organizing events, in the Finnish academic context and in Finnish language proficiency are considered an asset. 

What we offer  

Ideally, the candidate will be available to start on 1st April 2026 with the position being a fixed-term parental leave substitution available until 31st May 2027.  While this role is temporary, our organization frequently has permanent openings, making this position a potential stepping stone to further career opportunities. The salary range for this position is approximately 3000-3300 €/month.

We value work-life balance and well-being in all aspects of life. We work in a hybrid model, with the primary workplace located at the Otaniemi Campus in Espoo, and the role requires regular on-site presence. Our vast array of professional development opportunities means you will grow and learn, having the chance to participate actively in staff trainings  based on your interests and needs. In addition, we offer: 

• Meaningful and inspiring environment. We are proud of our purpose to shape a sustainable future. We spark the game changers of tomorrow, and renew society with research-based knowledge, creativity and an entrepreneurial mindset. 

• Culture that inspires and includes everyone. All our work is guided by the values of the university: responsibility, courage, and collaboration.  We want to be an open community where equality and inclusion enable curiosity, innovation, collaboration and wellbeing.  

• Responsible and meaningful role with true impact in our University’s/ School’s success, and in the end, in the wellbeing and development of our society. 

• Support, coaching and sparring when you feel you need it.  

Join us!  
To apply, please share your CV and motivation letter with us through our recruitment site ("Apply now!”) latest at 23.59pm (EET) 8th March 2026.  

For more information about the role, please contact Academic Coordinator Bernadette Gehl-Väisänen +358 503451227 on 24.2.2026  between 13:00-14:30 and on 26.2.2026 between 11:00-12:30.  For questions related to the application process, please contact HR Partner Lotta Maltolahti at lotta.maltolahti(at)aalto.fi. 

We will go through applications, and we may invite suitable candidates to interview already during the application period. You will hear from us the latest in the third week of March. We aim to have a transparent and equal recruitment process, so feel free to ask us for feedback.  

Please note: Aalto University’s employees should apply for the position via our internal HR system Workday (Internal Jobs) by using their existing Workday user account (not via the external webpage for open positions). If you are a student or visitor at Aalto University, please apply with your personal email address (not aalto.fi) via Aalto University open positions. 

 

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