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File management 

Aalto University students have access to both cloud services and a personal network drive. All data storage solutions can be found from: Data Storage, File Services | Aalto University. 

Note: If you have special storage needs, for example regarding the amount of usage space, please contact IT Service Desk (servidesk@aalto.fi).

Personal data storage services

• Microsoft OneDrive – for storing and sharing personal work data (small quota)
• Aalto Home – to store big/heavy personal work data (larger quota)

In addition, Google Drive complements to the Microsoft's services. However, Google Drive is not supported in the same way as Microsoft' services, for example, no Aalto backups are taken of the service.

Note: After your Aalto user ID deactivates, the files and emails in your personal data storage services will be deleted. 
Ensure you have backups for important files.
 
REMEMBER TO ENROLL as an attending or non-attending student in order to ensure the validity of your Aalto user ID.
 

Group data storage services

• Microsoft Teams – for team, unit, project and meeting work (larger quota)
• Sharepoint – for team, unit, project and meeting work

You can create a Teams group, for example, by using a browser at . Select Teams and the button "Join or create a team".

For transferring files from OneDrive to MS Teams: 

• Open OneDrive (in a browser or app).
• Select Files → Move to → choose the Teams group (appears as a SharePoint site).

Microsoft OneDrive, Teams and Sharepoint can be used for collaboration with people who do not have an Aalto account.

Graduation or expiration of study rights and data transfer/deletion

Access ÄûÃʵ¼º½ University's IT services, including your Aalto account and email, is based on your study rights. When your study rights expire, your access rights will also end.

After your study rights end, you can access your files for two (2) months. Four (4) months after marked exit date, your files will be deleted. 

The two-month period for your Aalto account following the expiration of your study rights is primarily intended for handling graduation-related activities and communication, as well as for transferring personal files or emails from services accessed with the Aalto account.

Study rights end upon graduation, the expiration of a limited study period or study rights validity, failure to enroll for the academic year, relinquishing study rights, or the revocation of study rights.

When your study rights end:

• Check the schedule! As a student, you will receive an automatic message about the new expiration date of your Aalto account when your study rights end date changes in Sisu. You will also receive several reminder messages about the upcoming closure of your Aalto account, starting 14 days before the closure.
• Transfer all personal files you wish to keep to personal storage services.
  • Remember to check all services you have logged into using your Aalto credentials.
• Ensure that all shared files are stored in group folders.
• Export important contacts, emails and calendar entries that you want to keep.